Cost Center Manager Responsibilities

In general, Cost Center Managers are individuals who have been delegated the responsibility for monitoring and reconciling the Cost Center Status Reports (CSRs). Typically a Department Chair, Program Director or Principal Investigator (PI) has delegated this responsibility to them. Cost Center Managers may have signature authority up to $2,500 as delegated by their supervisor.

In general, all Cost Center Managers are required to:

  • Monitor and reconcile the Cost Center Status Reports (CSRs) on a monthly basis.
    • Verify that there is source documentation (expense voucher, purchase order, email, etc.) for all transactions.
    • Verify that transactions are in accordance with University and Main Campus policies and procedures.
    • Verify that all ProCard charges have been reallocated from the default account code 74833 to the appropriate account codes to reflect the types of purchases made.
    • Verify, as delegated, that all salary charges against the cost center are correct (salary distributions, lump sums, etc.).
    • Follow up on questionable transactions and document what steps will be taken.