Georgetown University

Delegated Signature Authority

The Main Campus has six levels of delegated signature authority:

Level I, up to $2,500

Given to individuals as delegated by Deans, Unit Directors and/or SBMs.

Level II, up to $25,000* (with conditions as stated below)

Delegated to Deans and Unit Directors as identified:

• McDonough School of Business (MSB) - George Daly
• Georgetown College - Chester Gillis  
• Walsh School of Foreign Service (SFS) - Carol Lancaster, Interim Dean
• Graduate School of Arts & Sciences - Timothy Barbari
• Office of International Programs (OIP) - Katherine Bellows
• Georgetown University Library - Artemis Kirk
• School of Continuing Studies (SCS) - Robert Manuel
• Center for Intercultural Education & Development (CIED) - Chantal Santelices
• Kennedy Institute of Ethics (KIE) - Madison Powers
• Student Affairs and Yates Field House - Todd Olson
• Center for New Designs in Learning & Scholarship (CNDLS) - Randall Bass, Edward Maloney
• Center for Social Justice Research, Teaching and Service (CSJRTS) - Kathleen Maas Weigert
• Army ROTC - Lt. Col. George Pivik
• Gervase Programs - John Glavin
• International Initiatives - Samuel Robfogel
• Office of Planning & Institutional Research (OPIR) - Michael McGuire
• Office of Undergraduate Admissions - Charles Deacon
• Office of Student Financial Services (OSFS) - Patricia McWade
• University Registrar - John Pierce

Level III, up to $50,000* (with conditions as stated below) 

Delegated to SBMs as identified:

• McDonough School of Business (MSB) - Linn Deavers (formerly Donaldson)
• Georgetown College - Richard Cronin, Mary Glasscock
• Walsh School of Foreign Service (SFS) - Margaret Halpin
  • School of Foreign Service in Qatar - Amol Dani (SFS-Q)
• Graduate School of Arts & Sciences - Sheila McMullan
• Office of International Programs (OIP) - Vanessa Meyers
• Georgetown University Library - Phyllis Barrow
• School of Continuing Studies (SCS) - Laurie Jarema
• Center for Intercultural Education & Development (CIED) - Roque Viegas
• Kennedy Institute of Ethics (KIE) - Linda Powell
• Student Affairs - Lynne Hirschfeld 
• Yates Field House - James Gilroy

*Level II and III delegated signature authority applies to the following transactions with appropriate supporting documentation:

• Contracts that have already been approved by Purchasing & Contracts (Policy # FA 102-08)
• Purchase Requisitions
• Expense Vouchers (*non-original receipts with a cumulative total up to $1,000 per document)
• Other transactions as identified in the HR/Payroll Documents table and Other Documents table below

Note: The delegated signature authority for Level I, II and III does not apply to wire transfers/foreign drafts greater than $2,500, advance requests, donations, AP check pickup exceptions or any documents with missing receipts (except the Travel Expense Log for missing receipts < $25). These documents must go through the MCFO for approval after receiving Level III approval.

Level IV, up to $50,000 

The Main Campus Budget Officers (Susan Choi, Heather Malneritch) have delegated signature authority up to $50,000 for all financial transactions (including wire transfers/foreign drafts) and for all budgeted personnel transactions.

Level V, up to $75,000 

The Main Campus Chief Budget Officer (Annemieke Martinez) has delegated signature authority up to $75,000 for all financial transactions. In addition, the Main Campus CBO has delegated signature authority for all wire transfers/foreign drafts and for all personnel transactions.

Level VI, up to $100,000 

The Main Campus Vice President and Chief Finance Officer (Darryl Christmon) has delegated signature authority up to $100,000 for all financial transactions. In addition, the Main Campus VP and CFO has delegated signature authority for all wire transfers/foreign drafts and for all personnel transactions.

Any financial transaction in excess of $100,000 and/or for non-employment contracts longer than thirty-six months requires the review and signature of the Senior Vice President, CFO and Treasurer in Financial Affairs (Christopher Augostini) in addition to MCFO approval.

Note: Individuals may not authorize their own financial documents or those of their supervisor(s).

As per the message from the Provost dated October 27, 2008 (see link below), the Main Campus approval process for hiring into staff and AAP positions has been suspended until further notice, with the exception of positions that are 100% funded by RX grants. Effective immediately, *all* HR/Payroll documents as noted in the table below must be routed through the MCFO for further review and approval after receiving Level III approval.

If you are planning to request reclassification of a position or post a position, send a copy of the recruitment request, job description, and a justification for hiring (complete the Supplemental Information Form) which explains both why the position is critical for operational success and what the consequences are if the position is not filled. If you are planning to make a salary adjustment (as a result of a position reclassification) or an additional payment (via a lump sums), attach a justification to support the payment. Please do not make any commitments prior to receiving approval from the MCFO.

Message from the Provost (October 27, 2008)

 Notes:
1: Yes only if there are missing receipts or non-original receipts with a cumulative total greater than $1,000.

Signature Authorization Policy (# FA 127-08)

Signature Authorization Form (# FA 127A-08) 

Signature Authorization for Sponsored Awards (# FA 145-04)