Summer Hilltop Immersion Program (SHIP) FAQs
Where can I watch the SHIP Orientation for Parents & Family Members?
A recording of the session can be found at this link.
Will I need to be tested while on campus?
Attached you will find the Summer 2021 COVID-19 Testing Protocol for fully vaccinated students, faculty and staff who have access to campus, beginning on June 1 and in effect through August 1, 2021. Individuals are considered fully vaccinated 14 days after receiving the final dose of an authorized COVID-19 vaccine.
This summer, fully vaccinated students will be required to get tested once a week, and fully vaccinated faculty and staff will get tested once a month. In order to participate in this testing protocol, you must submit your COVID-19 vaccination documentation through GU360.
If you haven’t been fully vaccinated, you must continue to adhere to the current COVID-19 Testing Protocol.
When will I find out my housing assignment?
Students can now see their building and room assignment listed on Hoya Housing.
All students participating in SHIP are assigned to one student per bedroom. Due to the strong interest in the SHIP program, some SHIP residents are assigned in residence halls with shared community bathrooms. Building assignments were randomized. The Office of Residential Living is not able to process requests for a specific building type after housing assignments have been sent.
Can I remain on campus during summer session 2?
SHIP Participants who wish to remain on campus between July 10 and the Fall semester may submit an application for Summer Session II housing via Hoya Housing.
When will I be able to sign up for my move-in date and time slot?
To access the time slot sign-up page, log into Hoya Housing, select the applications tab, and reopen your SHIP Housing Application.
If I am already living on campus, can I stay in my residence until SHIP begins?
Students will be able to remain in their spring residence until SHIP begins if they pay for May Transition housing between May 20 – June 1. Plan to move into your SHIP assignment on Tuesday, June 1, 2021. You do not need to select a move-in time slot. You should go directly to the key pick-up table at HFSC between 9 AM – 5 PM.
Do I need a vaccine to enroll in SHIP?
The University encourages all individuals who are eligible to receive a vaccine to get one. At this time, the University has not mandated students to receive the vaccine to enroll in SHIP. Students will be required to have received their vaccines for Fall 2021 enrollment. Safety protocols will still be in place, including the Community Compact and regular COVID-19 testing to ensure we continue to follow DC public health guidelines. For more information on the University vaccine requirement, please visit the Covid-19 vaccine website for frequent updates.
What actions do I need to complete before arriving to campus?
All students who are on campus are required by DC Law and CDC recommendations to submit information regarding their immunization and/or tuberculosis screening status upon matriculation. The portal for submitting information is located at georgetown.studenthealthportal.com. For students approved to live on campus for the Summer 2021 semester, all requirements need to be met by June 1, 2021. Issues or questions? Visit the Student Health Center website’s immunization page and FAQ’s.
Will classes be offered in person?
The goal is to offer in person instruction. Faculty are currently reviewing their course enrollment to help determine the course modality and the courses are being updated in the MyAccess “Student Schedule” on a rolling basis. An email will be sent to all registered students with more information by the end of April.
When will students know about additional course sections being added?
We encourage students to sign up for a course waitlist, if the enrollment is full. The waitlist will help administrators identify which courses may need additional sections. We are actively adding new course sections or new course seats everyday. As we are able to create new course sections, we are emailing students on the waitlist to notify them of the new course availability and encourage them to register via MyAccess.
If a student is no longer able to attend, what is the process?
If a student is no longer able to attend SHIP, and does not plan to continue to take classes during the summer, they should withdraw from the courses they enrolled in and then complete the SHIP cancellation form that will be sent out in May 2021.
Is there a deadline for enrolling in SHIP?
Due to overwhelming demand, the enrollment deadline has been extended to April 23, 2021.
Will there be grading flexibility (P, CR, NC) offered in the SHIP Program and if so, what is the deadline to elect the grade option?
The flexible grading policy will extend to Summer 2021. Students will have until the last day of class to select their grade option.
Can a new student who deferred for the year or who took a leave of absence (LOA) during the academic year 2020-2021 participate in this program?
The Summer Hilltop Immersion Program is for students in the Class of 2024 and new transfer students. Students who deferred or took a LOA during the academic year 2020-2021 will be members of the Class of 2025.
How many credits can a student take? Is there a minimum and maximum?
Students will be required to register for a minimum number of five credits. Students who are registered for a four credit course can enroll in a few of the one credit experiential courses to meet the five credit minimum. Students can register for a maximum of eight credits during the program. All credits have to be taken during the five-week Hilltop Program, students will not be able to cross register with pre session, summer session 1, or cross section courses.
Are courses required?
Yes, to participate in the Summer Hilltop Immersion Program, a student must register for a minimum of five credits.
What are the 1-credit courses offered for SHIP?
A set of 1-credit immersive experiential courses was created exclusively for SHIP students to deepen connections to each other (people); to campus, the wider neighborhood, and the city (places); and to the distinctive values that animate Georgetown, including Jesuit values (purpose).
What is the SHIP enrollment process for students enrolled in Summer 1 courses?
For the class of 2024 and new transfer students: if you plan to take these courses as a part of the Summer Hilltop Immersion Program (SHIP), you are required to separately enroll in SHIP and register for classes in myaccess.georgetown.edu. To register for SHIP, please complete the SHIP Enrollment Form.
What is the cost of the program?
The total program cost for the five-week program including tuition, housing, and a meal plan is $7500.
What is the cost to live on campus? Will they be required to have a meal plan and if so, what are the options and associated costs?
The price of the Summer Hilltop Program includes tuition, the cost of on-campus housing, and the required meal plan. All students will receive the same meal plan and will not have to select a meal plan option.
What is the SHIP Housing application process?
How to Apply
Please log into Hoya Housing and navigate to the applications tab; select the SHIP Summer 2021 application and complete all required pages of the application by Monday, April 5.
Q. Can students request more than one neighbor-mate?
- At this time, due to occupancy planning, we can only commit to one request.
Q. Can students request a neighbor-mate of the opposite sex?
- Only same-sex requests can be accommodated at this time.
Q. When will I know my assignment and when can I move in?
- Assignments and the opportunity to select a move-in time slot will be communicated the last week of April. Move in is from June 1 – 5, and we cannot accommodate arrivals prior to this date.
- Students currently living on campus will transition from their spring assignment to their new SHIP assignment between June 1 – 5.
What is the Summer Session 2 housing rate and application process?
Students who enroll in Session 2 classes can still be housed on campus. Housing and dining rates, as well as assignment locations will vary. Housing and dining options for students who are not enrolled in classes has not been determined. We will communicate these options when they are available.
What is the refund policy and withdrawal dates?
Payment is due by May 21, 2021. Full refunds will be granted until May 31, 2021.
Refunds for participation in SHIP will be limited to students who withdraw completely from the program (including withdrawal from all courses and vacating their university-provided housing) by June 14th. Those students will receive a 50% refund of program costs.
Any partial withdrawal, including withdrawal from some or all courses, but without vacating university-provided housing, or vacating university provided housing without withdrawal from all courses, will be provided no refund and students will be charged the full $7,500.
If a student registers for Summer Session 1 are they automatically enrolled in the summer program?
No, students will be asked to complete a separate application form to be enrolled in the Summer Hilltop Immersion Program. This form is separate from enrolling in classes. This form will be used to confirm your participation so you may be housed on campus. The application form will be made available in the coming weeks.
All courses in Summer Session I are included in SHIP. Students may register now for courses via MyAccess in Summer Session I. Please note that students who participate in SHIP must enroll in five credits during the five-week immersion program. Students will not be able to enroll in pre-session or the cross session while enrolled in SHIP.
Do students have to live on campus to participate in the program? Where will they be housed?
Yes, the Summer Hilltop Immersion Program requires students to live on-campus in residential buildings. This is one of the benefits of participating in the program and allows students full immersion in residential campus life, including connecting with other classmates while on the Hilltop. Instructions on completing the housing application for SHIP will be emailed directly to students who complete the enrollment application.
If a student doesn’t stay for the Second Session, can a student leave items in their room?
Students will not be allowed to keep items in the room they resided in during the Summer Hilltop Immersion Program. The University cannot guarantee a student will be assigned the same room for the Fall 2021 semester. The summer vacancy of on-campus housing spaces allows University staff to clean and disinfect the residential buildings before the Fall semester.
When can students move in?
In order to observe physical distancing, SHIP move-in will occur over a period of multiple days. Move-in is tentatively scheduled for June 1 – June 5. There are several check-in dates for move-in to accommodate all cohorts in order to de-densify the campus, limit building access, and follow University COVID-19 testing protocols. We will be unable to accommodate any early arrival or after-hours requests. Additional information and the ability to sign up for a move-in times will be provided via the Hoya Housing portal later in the semester.
What is the process for room assignments?
Students participate in SHIP 2021 will be assigned housing by Residential Living. The SHIP housing application will be available through Hoya Housing beginning at 12pm EST on Monday, March 15.
Students will have an opportunity to name one “neighbor-mate” to be assigned to a nearby room or on the same floor. The process of identifying a “neighbor-mate” will take place within the Housing Application; students must identify a student before the close of the application.
All rooms are carpet-free with a bathroom connected to the room. In suite style rooms, students may share a bathroom with one or two other students, but will still have their own bedroom. Room suites and private bath residence halls will be equipped with micro-fridges.
Students who believe they require a certain type of housing to meet their documented medical needs may submit a request with supporting medical documentation to the Academic Resource Center. This process will launch on March 15th to coincide with the SHIP application; requests are due by 12pm EST on Thursday, April 1. In the meantime, please consult the ARC’s medical housing webpage for an overview of the process and documentation guidelines.
What happens if a student is told to quarantine (Q) or isolate (I) during the program (i.e. if a student can’t participate in an event for credit because they are in Q/I, will that impact academic progress)?
Classes will be offered virtually for students who need or have to attend remotely.
What about on-campus employment?
Students enrolled in SHIP may choose to seek part-time employment on-campus or in the DC metro area while enrolled in the program, but Federal Work-Study (FWS) funds cannot be used to fund those jobs.
What is the process for receiving financial aid and notifications of eligibility?
If you received financial aid during the 2020-2021 academic year, you do not need to reapply as you will be considered for financial aid when you enroll in SHIP.
If you did not apply for financial aid during the academic year 2020-2021, but would like to submit an application for financial aid for SHIP, you must do so through the Office of Student Financial Services. For questions about the financial aid application process for the SHIP program please send an email to email@example.com.
We understand that net cost after financial aid is an important component of each student’s decision whether to matriculate in SHIP. Students who have completed the SHIP enrollment form have been notified of their financial aid eligibility and that process will continue on a rolling basis until SHIP enrollment closes.
Are students required to enroll in the Premier Student Health Insurance Plan for the summer?
Most full-time students are required to have health insurance, so a Late Enrollment exception is being made for some students arriving on campus for the first time this June. If your Fall 2020 or Spring 2021 waiver was approved because you attested that “I do not have coverage in the D.C. metropolitan area, but I have coverage in the area where I am studying virtually, etc…”, you will be required to purchase the Premier Plan for the summer unless you have other coverage that meets the University’s requirements. A charge of $658 for coverage effective 6/1/21 – 8/14/21 will be posted to your student account. If you are charged $658, Student Health Insurance will email you instructions on applying to accept or waive the summer coverage in late April.
What are the housing options for SHIP students and how is housing assigned?
All students participating in SHIP will be assigned to one per bedroom. Students who identified another SHIP participant who they want as a neighbor-mate will have their requests accommodated to the best of our ability.
Due to the strong interest in the SHIP program, some SHIP residents will be assigned in residence halls with shared community bathrooms. Assignments are done on a random basis. The Office of Residential Living is not able to process requests for a specific building type after housing assignments are sent.
What about international students?
International student enrollment is encouraged, but should comply with any travel guidelines. To participate in SHIP, F-1 and J-1 international students who will travel to the United States with a new immigration record must take 12 credits during the Summer 2021 semester and should plan to enroll in 6 credits during the SHIP program and 6 credits during Summer Session II. Please contact OGS for more information about your immigration requirements if you plan to participate in SHIP.
Where can I watch the March 25 SHIP Information Session?
A recording of the March 25 information session can be found at this link.