Sabbatical Submission Process

Sabbatical applications must be submitted via the GU-PASS system. Requests are due December 1 of each year for the following academic year. Please contact Lesley Sebastian ( if you have any questions about your application.

For access to the GU-PASS system, please login here:
Log-In for GU-PASS system


The purpose of a sabbatical leave is to promote research. Sabbatical leaves are usually devoted    exclusively to carrying out a research project, but may also consist of a course of study designed to    learn new research skills essential for future projects. Any teaching or other paid professional activity    during the period of the sabbatical leave must be approved by the Provost in advance of the activity.    Approval will be based on whether the activity complements the approved sabbatical project.

Source:  Faculty Handbook, section III.C.10.c



Tenured faculty are eligible for a sabbatical leave based on accumulated semesters of counted service. Leaves of absence do not count towards sabbatical eligibility. Since the award of a sabbatical is an investment which is meant to profit the institution as well as the individual, faculty are committed by the acceptance of a sabbatical award to return to Georgetown after a sabbatical to teach for at least one academic year. A report on research progress is expected upon completion of any period of sabbatical.

Semesters of eligibility towards sabbatical are accumulated at the rate of 1.25 weeks per semester. Semesters of eligibility are banked automatically up to a maximum of 24 semesters. Upon the accumulation of 12 semesters of credit toward sabbatical, faculty are eligible for: (1) a full academic year of sabbatical leave at half pay, or (2) one semester of sabbatical leave at full pay. Delaying one sabbatical need not delay eligibility for future sabbaticals for faculty on the Main Campus.

Faculty also may apply for periods of partial sabbatical. A partial sabbatical may reduce the teaching responsibilities to provide more time for research activities, and may be combined with periods of reduction in pay. For example, after 6 semesters (7.5 weeks) a faculty member may apply for: (1) a half sabbatical of accumulated eligibility at full pay; (2) a one course reduction at 50% salary (assuming a 2-2 teaching load), or (3) a faculty member teaching two courses each semester might teach 2:1 every 6 semesters instead of 2:0 every 12 semesters.

Generally sabbatical leaves will be granted when the University will not suffer undue academic inconvenience and when the applicant uses the leave for research or for formal study. It is evident that the number of leaves granted in any academic year must be limited. Some sabbatical requests may not be approved. Please see the Guidelines for Approval of Sabbatical Applications for Tenured Faculty for more information. 



Before developing your sabbatical project make sure that you are eligible for a sabbatical leave. Please contact Lesley Sebastian ( or your chair or dean if you have questions about your eligibility.  

The application for sabbatical leave requires a description of the work you plan to complete during this leave. Note that sabbatical leave cannot be used to teach in another college or university. In addition, you should provide a brief description (or attach the sabbatical report) from your last sabbatical leave if applicable. This information will be submitted via the GU-PASS system where it will be reviewed by the chair or dean prior to December 1. Proposals approved by December 1 subsequently are reviewed by the Provost.

Georgetown College
David Edelstein or Deborah Phillips

McDonough School of Business
Pietra Rivoli

School of Foreign Service
Irfan Nooruddin

McCourt School of Public Policy
Barbara Schone 


Submission Process

Sabbatical applications must be submitted via the GU-Pass system. Requests must be reviewed at the department and school level prior to December 1 of each year for the following academic year.

For access to the GU-PASS system, please login here.    

For more information, please consult the following policies and guidelines:

Faculty Handbook, "Sabbatical Leave."

Partial Sabbatical Policy 

Guidelines for Approval of Sabbatical Applications for Tenured Faculty (September 2015)