Main Campus Computer Replacement Program

The Main Campus Computer Replacement Program began in 1996 to ensure that Georgetown University faculty and staff have the computer equipment they need to support their work and to ensure that the University stays current with new technology.

The Main Campus Computer Replacement Program provides one standard computer (either a desktop or laptop) for every eligible position approximately every four years. In the case that a computer for a position was originally provided outside of the replacement cycle for a department/unit, the next replacement of the computer will occur when the department/unit is next scheduled for replacement, unless the computer was replaced less than a year ago.

Which departments are on the schedule in the near future?

What positions are eligible for the Main Campus Computer Replacement Program?

What equipment is included in the Main Campus Computer Replacement Program?

If I am a new hire, do I receive a new computer?

Can a department purchase a computer outside of the Computer Replacement Program?

Which departments are on the schedule in the near future?

Please see the MCCRP Replacement Schedule (new window) for a list of departments that are due to receive new computers through the current and upcoming fiscal years.

Please vist University Information Services’ (new window) website for help with questions related to the current University computer specifications and preparation for installation.

What positions are eligible for the Main Campus Computer Replacement Program?

With the exception of those in the McDonough School of Business which has its own program, all permanent positions on the Main Campus who are full-time equivalent (FTE) of 75% or more are eligible. The program provides one computer per user in an eligible position. If a user works out of more than one location, only one computer is provided by the program.

Part-time faculty, visiting faculty, staff term positions, and students are not covered by the program.

If an eligible position is vacant or soon to be vacant, the user is on sabbatical or leave of absence, a computer will not be ordered until the user is available.

What equipment is included in the Main Campus Computer Replacement Program?

The computer replacement program will cover the cost of a system that is the equivalent of the UIS standard model. The department is responsible for any difference in cost between the standard model set by UIS and requested upgrades.

Please note: If a department chooses to purchase upgrades for a computer and those upgrades can be removed from that computer and placed in the new computer, the department may opt to keep those upgrades when the computer is replaced during the next cycle. If the upgrades cannot be removed from the computer, then the department will forfeit those previous upgrades. There are no credits given for upgrades.

Monitors will only be purchased with new computers for new positions. It is expected that users keep the monitors that they have. If the monitor needs to be replaced or upgraded, the cost is the department’s responsibility. Peripherals, such as docking stations, laptop bags, or external hard drives, are not included in the replacement program and would be purchased at the department’s expense.

If I am a new hire, do I receive a new computer?

If you are a new, tenure line faculty member you are eligible for a new computer. Other faculty members, AAPs, and staff should contact UIS at 202-687-4949 or email computerpurchasehelp@georgetown.edu and a representative will be able to evaluate what equipment is necessary to meet your needs.

Can a department purchase a computer outside of the Computer Replacement Program?

Departments may purchase computers and other computer equipment outside of the computer replacement program. The equipment is still the property of the University and must be in compliance with the standards set by University Information Services. As stated above, old computer equipment may not be sold or donated to either individuals or organizations.